JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. As a Facilities Coordinator, you will provide administrative support to the facilities management team, acting as the central point of contact for facility-related issues. You will handle service requests, coordinate with vendors, maintain records, and assist with projects to ensure smooth facility operations and enhance workplace experience. What your day-to-day will look like: • Manage the service request system, logging and tracking all facility-related requests and issues (temp control, cleaning, office equipment etc.) • Comply with KPI and SLA • Coordinate vendor access and oversee onsite work • Conduct regular site walks to assess and address facility conditions • Liaise with service providers and building management for work arrangements • Assist with employee moves, including coordination with IT and updating floorplans • Collaborate across departments to ensure smooth facilities operations • Coordinate scheduling of preventive maintenance and repairs with service providers • Perform administrative duties including but not limited to inventory management, compiling reports, data analysis, inventory management • Process Purchase Orders and maintain financial records related to facilities • Functioned as point of contact and manage client’s daily inquiry • Order supplies and manage inventory for facility operations • Support the facilities team with administrative tasks and special projects • Support ad hoc assignment Desired or preferred experience and technical skills: •
Experience
with facilities management software or work order systems • Proficiency in Microsoft Office Suite, particularly Excel and Outlook • Knowledge of procurement processes and vendor management •
Experience
with document management systems • Understanding of basic building systems and maintenance requirements • Bilingual proficiency in English and Cantonese, Mandarin is a plus • Familiarity with health and safety regulations in Hong Kong Required Skills and
Experience
• Minimum 3-5 years of administrative experience, preferably in facilities or property management • Strong organizational skills with ability to multitask and prioritize effectively • Excellent attention to detail and accuracy in record-keeping and data entry • Proficient computer skills including Microsoft Office applications • Effective communication skills in both English and Cantonese •
Experience
in vendor coordination and basic contract administration • Secondary education required, higher diploma in business administration or related field beneficial Location: On-site –Hong Kong, SAR, China If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.