Interested in a career that matters? Title - Project Assistant In this role you’ll make an impact by: Job Purpose Primarily to support the Project Director by coordinating everyday tasks at the project. Calendar management Meeting coordination and Mo Action item follow-up Travel and logistic Email triaging and light correspondence Calendar and Schedule Management Maintain and update the calendar, ensuring effective time allocation for meetings, reviews, site visits, and strategic planning. Proactively block time for priority tasks, travel, breaks, and preparation. Resolve scheduling conflicts and anticipate scheduling needs ahead of time. Meeting Coordination and Facilitation Schedule and organize meetings (internal and external), virtual or in-person, including team reviews, vendor meetings, and global stakeholder calls. Prepare and circulate meeting agendas in advance. Record, draft, and distribute Minutes of Meetings (MoMs) with clear action items, owners, and deadlines. Track and follow up on action items from meetings to ensure timely completion. Email and Communication Management Review and prioritize incoming emails and messages on behalf of the Director. Draft, reply to, or flag non-critical communication for review. Maintain confidentiality and tone consistency in all communications. Liaise with internal teams and external partners to ensure timely responses. Travel and Logistics Planning Organize domestic and international travel (flights, accommodation, transport, visa support). Prepare detailed travel itineraries with meeting schedules and contact info. Coordinate with travel teams and vendors for last-minute changes or requirements. Project and Stakeholder Coordination Serve as a point of contact for internal stakeholders, vendors, and consultants on administrative/project scheduling matters. Help in preparing high-level summaries or reports for project status, milestones, and follow-ups. Support project documentation coordination with teams like engineering, procurement, and validation. Administrative & Operational Support Maintain a system for tracking key deliverables, deadlines, approvals, and signatures. Coordinate with finance or procurement teams for budgeting, invoicing, and vendor payment tracking if required. Manage expense reporting and approvals related to travel and meetings. Confidentiality and Professionalism Handle sensitive information (project data, vendor contracts, strategic discussions) with discretion. Represent the Director professionally in communications and scheduling. Additional Value the Executive Assistant Can Bring: Proactive decision-making on routine matters to reduce micro-involvement. Early warning system — flagging delays, schedule overloads, or risks related to meetings/tasks. Process improvement — streamlining calendar, travel, or communication workflows. Time optimization — ensuring high-value time isn’t spent on low-priority tasks. Light project coordination — helping ensure documentation or follow-ups are on track between internal teams and consultants/vendors. Bachelor’s Degree in any discipline (preferably in Business Administration, Management, Communications, or a related field) with minimum 3-5 years of Experience Job Location - Patalganga MIDC (Near Panvel, Navi Mumbai) Transport - Available from Kharghar and Panvel Station. Our purpose guides the way In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. If our purpose resonates with you, we encourage you to apply. Opportunities for everyone We are committed to an inclusive recruitment process and equal opportunity for all applicants. Therefore we ask you to apply without a cover letter or photo and instead include a few sentences in your CV explaining your motivation for applying. We make all employment decisions based on business needs and welcome candidates with a wide range of backgrounds, including ethnicity, religion, gender, sexual orientation, age, disability, or veteran status. Explore other openings If this position isn’t the right fit, you may still find other opportunities with us. You’re welcome to explore open roles or create a job agent to stay connected with future opportunities at novonesis.com/Career Before you submit your application, you can update your Language Settings in the top bar. Here, you can choose from a selected set of languages to ensure that communication is sent in your preferred language. Create a job alert, and we’ll let you know when new opportunities matching your interests open up. To create a job alert: Click this link to set up a job alert. Please note: You’ll need to sign in or create an account to proceed. Once signed in, select “Create Job Alert”. Choose the job categories and locations that match your interests. Click “Create” - and we’ll notify you directly when a relevant position is posted. Choose a career that matters - and never miss an opportunity to make a difference. In 2024, Chr. Hansen and Novozymes joined forces to form Novonesis. We are 10,000 people worldwide whose expertise spans more than 30 different industries. All around the world our biosolutions already create value for thousands of customers and benefit the planet. Our biosolutions enable feeding and fueling the world more sustainably, from healthy and sustainable nutrition to biofuel. Our biosolutions also reduce the use of fossil-based resources, chemicals, energy and water. And this is just the beginning.