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Job Title: Marketing Operations Virtual Assistant
Location: Remote
Time Zone: US (EST–PST)
Role Overview
We’re a design/creative company looking for a detail-oriented Marketing Operations Virtual Assistant to support day-to-day marketing admin, onboarding set-ups, and light creative production. You’ll keep our tools, accounts, and marketing workflows organized while collaborating closely with a creative team.
Key Responsibilities
- Set up and manage Google accounts and access for new employees (Google Workspace, shared drives, calendars)
- Maintain marketing operations workflows (intake forms, task routing, folder structures, naming conventions)
- Support campaign administration (scheduling, asset handoffs, approvals, tracking sheets)
- Create or update simple marketing assets using templates (social graphics, basic layouts, resizing)
- Keep marketing files organized across shared drives and project boards
- Assist with vendor/contractor coordination and general business administration tasks
- Document SOPs and keep onboarding/offboarding checklists up to date
Required Qualifications
- Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana or similar); ideally has supported US or UK-based companies—applications without this experience will not be considered
- Experience in a VA, marketing coordinator, or marketing operations/admin support role
- Strong Google Workspace skills (Drive permissions, Docs/Sheets, Calendar hygiene)
- Working knowledge of basic graphic design and marketing asset preparation
- Highly organized with strong attention to detail and follow-through
Preferred Qualifications
- Experience supporting a creative studio, agency, or design-led brand
- Familiarity with campaign tracking, UTM basics, or simple reporting dashboards
- Basic copy formatting for emails/social posts
Tools & Technology
Google Workspace, Slack, Zoom, Asana/Trello/ClickUp, Canva, Adobe Creative Cloud (basic), Meta Business Suite (nice-to-have)
Please NOTE
It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.
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