JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Senior Facilities Coordinator SFC Position Overview The SFC serves as the on-site point of contact for all facility operations, ensuring a safe, functional, and presentable workplace environment. This role encompasses daily operations management, vendor coordination, safety compliance, and stakeholder support. Key Responsibilities Daily Operations Management Conduct morning walkthroughs of all floors, common areas, workspaces, meeting rooms, pantry, and reception to ensure cleanliness and readiness Inspect and maintain all building systems including lighting, HVAC, electrical systems and plumbing. Manage scheduled maintenance via vendors and respond to breakdowns and faults. Manage meeting room readiness, cleanliness, sanitisation, and AV equipment functionality Monitor and manage the meeting rooms and reservation system, including follow-up on no-shows and unreleased bookings Manage and restock pantry consumables Support client office events and meetings Health, Safety & Compliance Ensure emergency exits remain unobstructed at all times Maintain and replenish first aid supplies and emergency equipment Conduct weekly safety walkthroughs and inspect all emergency equipment Review incident logs and ensure all incidents are properly recorded and actioned Coordinate fire extinguisher inspections, AED checks, and emergency lighting tests Participate in safety drills and training sessions, support as floor warden Facilities & Asset Management Monitor office landscaping and indoor plants, coordinating maintenance with vendors Check and manage digital displays, wall screens, and TV systems at front-of-house and working café areas Maintain office supplies inventory including stationery, paper, printer consumables, and cleaning materials Defect & Fault Management Update and maintain the Office Fault Reporting & Feedback system Track and follow up on outstanding defects with vendors Vendor & Contractor Coordination Serve as the primary on-site contact for all vendors and contractors Coordinate, schedule, supervise and monitor vendor work including caterers Schedule and coordinate vendor visits for repairs, maintenance, and servicing Process work permits for vendor activities on site Review vendor contracts approaching renewal and provide recommendations Coordinate landscape vendor visits for watering, trimming, replanting, and deep maintenance Financial Management & Procurement Obtain quotations and approvals for ad-hoc facility requests Process goods receipts (GRs) for services and goods received Handle invoice processing from vendors and compile supporting documentation Track and monitor invoice status and payment processing Reporting & Documentation Prepare weekly operational summaries including defect status, critical facility updates, and cost reports Update maintenance logs with all completed works Maintain facilities management database including asset registers, warranties, and maintenance histories Location: On-site –Kuala Lumpur, Malaysia At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.