Salary: $50,000-$55,000, commensurate with experience and internal alignment. For full consideration, please upload a resume and cover letter and apply by the priority review date of August 7, 2026. As part of the application, upload two writing samples. Required
Qualifications
Bachelor’s degree in a field that required significant writing and research or several (typically three or more) years’ experience directly related to the position. The desire and ability to work and succeed in a fast-paced environment. Demonstrated initiative, independent judgment, and a positive, responsive, service-oriented attitude. Excellent writing, editing, and proofreading skills, including use of style guides, with the demonstrated command of correct grammar, punctuation and spelling.
Experience
and comfort using Microsoft Word, Excel, Outlook, and Teams, as well as Adobe Acrobat (typically three years).
Experience
writing and editing articles in journalism or public relations styles.
Experience
writing in a variety of voices and tones. Commitment to diplomacy, tact, and confidentiality when working with individuals on and off campus and responding to Advancement audiences. Great degree of flexibility and outstanding organizational skills with the demonstrated ability to manage multiple and competing projects concurrently while adhering to strict deadlines. Strong interpersonal communications skills, including the ability to explain editorial changes and discuss alternative wording options clearly and respectfully. The ability to build consensus among colleagues and work with diverse audiences.
Preferred Qualifications
Excellent analytical and problem-solving skills. Detail-oriented research skills, including using internet-based databases.
Experience
writing in the voice of a specific person (ghostwriting), preferably an institutional leader.
Experience
using a customer relationship management database (CRM) such as Blackbaud or Salesforce. Comfortable using Adobe InCopy. Extensive portfolio that includes a variety of digital and print communications pieces. An understanding of best practices in university or nonprofit marketing and communications. Conditions of Employment: This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor. This position is eligible for a flexible work schedule. This position is subject to evening and weekend work. This position requires the ability to travel as required. Job
Duties
70% - Copyedit: Ensure all materials adhere to W&M’s editorial style guide and brand guidelines. Ensure all materials adhere to Associated Press style (except when superseded by W&M style), follow accepted spelling and grammar rules and are free of copy errors. Recommend edits that improve the clarity, readability, and accuracy of text, while keeping within the piece’s voice and tone. Verify all names listed in our materials against the customer relationship management database (Wren) to ensure they are correctly listed. Request updates to Wren or other university resources when errors are found. Conduct research to fact check data, statistics, and other claims included in materials. Explain edits and discuss alternate wording options with the Director of Advancement communications, colleagues within University Marketing, and external partners. Check printer proofs to ensure all text edits were incorporated correctly. Keep up with changes to AP Style and other higher education-specific terminology and styles. 25% - Develop Content: Create written materials in support of William & Mary’s advancement efforts. These may include letters and emails thanking our donors, including on behalf of the vice president for university advancement and the university’s president; reports on the impact of key funds; articles for the W&M Alumni Magazine and our websites about our alumni and initiatives, based on interviews with alumni, staff and others; print and web copy for prospective students and their families; and other writing that advances our culture of philanthropy and engagement. Analyze trends, evaluate feedback on communications, and recommend improvements. 5% - Common Tasks: Attend meetings and provide information and assistance to colleagues. Assist University Marketing in staffing large-scale events, as is required for all department staff. Learn about the university and participate in campus and advancement programs. Additional Job Description: Job Profile: JP0836 - Public Relations & Marketing Specialist III - Nonexempt - Salary - S08
Qualifications
Compensation Grade: S08 Recruiting Start Date: 2026-07-08 Position Restrictions: Continuing E&G funded position and not term-limited EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. William & Mary and the Virginia Institute of Marine Science (VIMS) are vibrant, innovative and engaged communities and we are delighted about your interest in a career with us. Please be aware Workday has weekly downtimes and will be unavailable Fridays starting at 9:00 p.m. through Saturdays at noon (ET) for scheduled maintenance. During this time, the portal will be closed and will not accept applications. William & Mary offers a competitive range of benefits that support employee well‑being and professional growth, including access to on‑campus fitness facilities, university libraries, and other wellness resources. Educational assistance, professional development opportunities, and a robust holiday schedule are also available. Learn more and explore our comprehensive benefits website.