Scheduled Hours 40 Position Summary Provides administrative and operational leadership for strategic clinical research infrastructure initiatives within the Department of Psychiatry, including the development of a department-wide research program to systematically collect standardized clinical data, patient-reported information, biospecimens, and biomarker-related data from patients seen in the department. This initiative requires the employee to partner with departmental leadership, investigators, clinical operations, informatics/EPIC teams, HRPO, OVCR, the Research Contracts Office, and other institutional stakeholders to develop protocols, workflows, governance processes, reporting structures, and quality controls that support compliant and sustainable implementation. Supports regulatory coordination, reporting and analysis, education/training, and QA/QI activities related to the department’s clinical research infrastructure. Job Description Primary
Duties
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Responsibilities
Leadership and Supervision of Clinical Research Staff Provides day-to-day supervision of assigned program staff, including workload prioritization, professional development and training, performance feedback and coaching, and resolution of operational barriers. Evaluates direct-report staff assigned to the program. Develops role definitions, staffing plans, onboarding processes, training materials, workflows, and performance expectations for staff assigned to the program. Daily Operations Leads development of protocols, consent workflows, data collection processes, biospecimen and biomarker workflows, reporting structures, and related operational standards. Builds and maintains productive relationships with partners within WashU Medicine and with external collaborators. Establishes governance, prioritization, and communication processes to support effective implementation and long-term sustainability of the program. Meets regularly with key stakeholders, users, investigators, clinical leaders, and operational partners to monitor implementation progress, identify barriers, and evaluate program performance. Investigator/Trial Development and Financial Managment Assists investigators with logistical and operational planning related to development of new clinical research projects utilizing data maintained in the participant repository. Develops streamlined processes, templates, and start-up pathways for studies that leverage departmental data, biospecimen, biomarker, or recruitment infrastructure. Supports preparation of operational plans, timelines, metrics, and resource models for clinical research proposals and related funding applications. In partnership with departmental leadership, develops and monitors budgets related to program staffing, operations, infrastructure, and sustainability. Enhance Clinical Research Recruitment Works to leverage the Epic Electronic Health Record system to support cohort identification, standardized data collection, recruitment workflows, reporting, and study feasibility assessment. Develops mechanisms to promote clinical study recruitment best practices and improve access to research participation opportunities across the Department. Supports implementation of workflows for patient-reported information, clinical data capture, biospecimen collection, biomarker tracking, and related quality metrics. Partners with stakeholders to monitor data completeness, recruitment performance, workflow adoption, and operational barriers. Identifies opportunities to improve integration of research workflows into clinical settings while minimizing burden on patients, clinicians, and research teams. Training, Education, and Quality Improvement Develops and coordinates educational programs, training materials, guidance documents, and standard operating procedures for investigators, research staff, clinicians, and operational partners participating in the program. In collaboration with OVCR, HRPO, and other institutional offices, develops and disseminates policies and procedures related to human subjects research, data collection, biospecimen collection, privacy, and regulatory compliance. Establishes quality assurance and quality improvement processes to support protocol adherence, data integrity, workflow consistency, and regulatory compliance. Supports risk-based self-monitoring and corrective action planning for applicable investigator-initiated studies and infrastructure-supported research activities. Monitors program metrics and quality indicators to identify gaps, improve workflows, and support continuous improvement. Management Provides strategic input on program goals, implementation priorities, staffing needs, operational risks, resource requirements, and sustainability planning. Represents the Department’s clinical research infrastructure initiatives within the Department and at institutional meetings Provides administrative and operational leadership for the design, build, and implementation of shared clinical research infrastructure in the Department.
Working Conditions
Job Location/
Working Conditions
Normal office environment Physical Effort Typically sitting at a desk or a table Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required
Qualifications
Education
Bachelor's degree Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work
Experience
Clinical Research (8 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job
Preferred Qualifications
Clinical Research and Management experience.
Preferred Qualifications
Education
Master's degree Certifications/Professional Licenses: Certified Clinical Research Coordinator (CCRC) - Association of Clinical Research Professionals (ACRP), Certified Clinical Research Professional (CCRP) - Society of Clinical Research Associates (SOCRA), Clinical Research Associate (CRA) - Association of Clinical Research Professionals (ACRP), Clinical Research Management (CRM) - Association of Clinical Research Professionals (ACRP), Clinical Research Professional (CRP) - Association of Clinical Research Professionals (ACRP), Registered Nurse - Illinois Department of Financial and Professional Regulation, Registered Nurse - Missouri Division of Professional Registration Work
Experience
No additional work experience unless stated elsewhere in the job posting. Skills: Building High Performance Team, Clinical Research, Clinical Research Operations, Clinical Research Organizations (CRO) Management, Clinical Trials, Compliance Management, Compliance Requirements, Data Reporting, Diplomacy, External Stakeholders, Financial Acumen, Grants Management, Grant Writing, Internal Stakeholders, Interpersonal Communication, Leadership, Project Planning, Protocol Development, Regulatory Submissions, Standard Operating Procedure (SOP) Development, Strategic Planning Grade G15 Salary Range $84,200.00 - $148,500.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits
Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Q: Can I create a job alert to notify me when jobs of interest are posted? A: Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities! Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world. Useful Links Who We Are Human Resources
Benefits
Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)