Scheduled Hours 37.5 Position Summary The Special Projects Assistant reports directly to the Director of the College & Graduate School of Art and is a key contributor to the management of the College supporting the teaching and production of art and design. This position manages course scheduling and works with faculty on curricular development. They manage the jurying and distribution of student awards including organizing the annual awards ceremony. They manage special college initiatives both inside and outside the Sam Fox School, including those with students, the public and outside venues. They serve as staff on several key faculty committees helping ensure continuity from year to year, keeping an archive documenting all projects managed. This position advances the Sam Fox School’s academic mission by strengthening its connection with students, faculty, alumni and the general public. The Sam Fox School of Design & Visual Arts at WashU is a unique collaboration in architecture, art, and design education within the context of an internationally recognized research university. Comprising the College of Architecture and Graduate School of Architecture & Urban Design, the College and Graduate School of Art, and the Mildred Lane Kemper Museum, the Sam Fox School offers a depth of professional education in conjunction with one of the premier university art museums. The School has a strong commitment to social justice, environmental justice, and community-based work, and supports a diverse population of approximately 200 graduate students and 580 undergraduates. Job Description Primary

Duties

&

Responsibilities

Curricular Activities: Working closely with the Director and Chairs of the College of Art, responsible for the day-to-day coordination of academic initiatives including: Manage annual course planning process with chairs and director. Responsible for final distribution, scheduling and location of all classes annually Serve as a primary liaison with the Office of Curriculum and Academic Operations and Director’s office, managing and tracking all schedule changes. Assist in auditing College of Art faculty syllabi to ensure requirements are met on a semester basis. Curriculum Committee Staff Support: Point person for faculty questions about curriculum process. Liaison between Chairs and Office of Curriculum and Academic Operations to ensure curricular and academic integrity of all proposals. Provide initial review of all curriculum proposals prior to Director and Office of Curriculum and Academic Operations review. Edit and update proposals as needed throughout review process. Assist with writing, formatting, and revising curriculum proposals for the Bulletin. Help administer faculty committee and decisions including note taking, vote recording, communications with office of Academic Operations. Student Projects: Manage jurying of special student awards: Organize advertising and calls for applications including review process, final selections and communications to finalists, applicants and when relevant, host institutions. Serve as staff, first point contact person and resource for juries. Manage processing or purchasing of awards. Manage annual student award ceremony, coordinate with chairs: Manage data on awards and recipients from multiple offices. Process award payments. Gather student work images, draft script, reserve venue, coordinate audio visual, send invitations, purchase and stage reception, communicate with all parties including communications office. Compose and conduct student exit interviews. Additional Projects: Organize all College of Art visiting lecture visits and faculty lectures (excepting those organized by the graduate programs): Serve as staff for visiting lecture committee. Draft honorariums, make hotel arrangements, alert communications office and dean’s office, coordinate itinerary, reserve venue, and process visitor payments. Process payments for undergraduate classroom visitors. Manage all special projects including conferences, accreditation site visits, retirement celebrations, and other projects as needed: Including travel arrangements, room reservations, venue reservations, communication with all parties including communications office. General Support: Assist the director in miscellaneous writing. Assist in managing the general Bixby office suite including ordering, office supplies, etc. Participate in regular meetings with three other College of Art staff members to ensure communication and support. Archive for historical reference all projects managed. Be of support for new academic programs. Other duties as assigned.

Working Conditions

Job Location/

Working Conditions

Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement. Equipment: Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required

Qualifications

Education

High school diploma or equivalent high school certification or combination of education and/or experience. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work

Experience

Relevant

Experience

(3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job Preferred Education/

Experience

Bachelor's degree and 3-5 year's experience working in higher education administration, student services and/or graduate or undergraduate art programs.

Experience

managing confidential student records.

Preferred Qualifications

Education

No additional education unless stated elsewhere in the job posting. Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work

Experience

No additional work experience unless stated elsewhere in the job posting. Skills: Computer Literacy, Copy Editing, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Organizing, Supervision, Workday Software, Writing Grade G08-H Salary Range $21.17 - $32.85 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits

Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Q: Can I create a job alert to notify me when jobs of interest are posted? A: Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities! Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world. Useful Links Who We Are Human Resources

Benefits

Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)