Job Description Job Description Job Title: Receptionist / Admin Assistant – M-F, 10am to 3pm (25 hrs per week) Department: Reception Reports To: Executive Assistant to the MD Location: Gillingham Business Park - ONSITE Referral Scheme Level: ☐ Operational ☒ Professional/General ☐ Technical ☐ High Demand Overview: This varied and busy role is responsible for acting as the first point of contact for all visitors and callers to Henry Schein’s UK Head Office in Gillingham. The role holder will provide general administrative assistance as required to all departments and Team Schein Members (TSMs) within the Company as directed by Senior Management, and will also field all incoming calls to the site. The role holder will need to be friendly and cooperative, with a precise eye for detail, and great at building and maintaining professional relationships at all levels.

Job Responsibilities

The role holder will be expected to be responsible for the following: Meeting and greeting visitors in a friendly professional manner, ensuring compliance with all security measures in place. Timely and professional answering of all general enquiry incoming calls to main line number. Announcing all callers, taking and forwarding comprehensive messages in person or by email, as required. Ensuring all staff sign in by the appropriate method. Issuing visitors and contractors with an ID badge as appropriate and maintaining sign in procedures. Acting as first point of contact for all business travel requests and take responsibility for booking travel and hotel rooms as required by TSMs, in line with the Corporate Travel Policy, using the nominated Corporate Travel Agency. Tracking and providing all purchase order numbers for the Company’s adhoc purchases and liaising with the Accounts Team to ensure these are appropriately logged and processed. Co-ordination and requisition of stationery and refreshment supplies. Assist in the smooth running of the Company’s Agile Working Principles, including the administration of hot desks, meeting rooms, equipment organisation and refreshments for meetings as required. This role is extremely varied; therefore the job description is not exhaustive and the role holder will be required to participate in other duties as required by the business. Ensuring the reception area is kept clean, tidy and presentable at all times. Administration support to the facilities team which also fall under this reporting team Job Skills &

Experience

Required: To succeed in this role, you’ll need the following:

Qualifications

A good standard of secondary education Accreditation with Microsoft Suite desirable, but not required Business administration qualification desirable, but not required Skill &

Experience

Good overall knowledge and experience using the Microsoft suite of programmes, especially Outlook Confident telephone manner Excellent interpersonal skills and experience deploying these in a professional setting Good time management, and experience handling competing priorities Comfortable working in a professional office environment

Experience

working in a small team where you’re required to work under your own initiative with minimal supervision Person Specification: We believe the type of person best suited to this role will be: Accurate and thorough, with a methodical approach to work; detail is a major focus of the role and the role holder needs to be able to handle lots of detailed information quickly, correctly and efficiently Warm and open in their approach to people, embodying a socially focused “how can I help you” attitude An effective communicator who can guide, persuade and question others, whilst being aware and responsive to their needs or concerns Excellent at building and maintaining professional relationships across all levels of seniority Prepared to roll up their sleeves and jump-in to a variety of tasks, some of which might not always match the main tasks listed in the job description Someone who can work in adherence to guidelines and procedures, but won’t be afraid to suggest new and better ways of doing things Able to work at a faster than average pace when the need arises Our benefits include: A competitive salary 25 days holiday a year, with ability to buy up to 5 days holiday each year Life Insurance Cycle to Work scheme Subsidised gym membership Access to Health & Wellbeing Apps Employee discounts About Henry Schein: At Henry Schein, our mission is to provide innovative, integrated health care products and services; and to be trusted advisors and consultants to our customers - enabling them to deliver the best quality patient care and enhance their practice management efficiency and profitability. We know that our Team Schein Members (TSMs) are integral to bringing our mission to life and our success has been built on the commitment of Team Schein, a highly motivated and diverse group of professionals who are dedicated to meeting the needs of our customers. Every TSM shares a singular focus, fostering an environment that allows each of us to achieve our goals. Henry Schein offers a diverse range of career opportunities, and we firmly believe that by fostering an environment built on ethics, open communications, mutual benefits, creativity, and recognition of the contributions of all TSMs—at all levels—we can help ensure that our best years are yet to come. As such, we are proud to be an equal opportunities employer and our integrated approach to diversity and inclusion ensures success by cultivating our Culture, recruiting, and retaining diverse Talent, supporting our Marketplace, and continuing our commitment to Society. As a business we are committed to fulfilling our responsibilities as a Corporate Citizen, and we’ve been recognised for nine consecutive years by Ethisphere as one of the Worlds Most Ethical Companies. Henry Schein is committed to the principle of equal opportunities in employment in all spheres of its operation. Henry Schein UK Holdings strives to operate a policy of equal opportunity and not discriminate against any person gender, race, colour, nationality, ethnic or national origin, religion, sexual orientation, marital status, disability, age or any other characteristic protected by law. Over 90 years ago Henry Schein borrowed $500 to start a corner pharmacy in Queens, New York, nearly 30 miles from Melville, New York, where our corporate headquarters resides today. In the depths of the Great Depression, Henry and his wife Esther made a bold bet on their future all while living their values of helping health happen and caring for their team and the community they served. Their belief paid off far beyond what Henry and Esther might have dared to imagine in 1932. Henry Schein is now a Fortune 500 Company powered by a network of people and technology to be the world’s leading provider of health care products, services and solutions to office-based dental and medical practitioners. Since our founding we have stayed true to Henry and Esther’s values which has allowed us to evolve, expand, and grow our Company. Now serving more than 1 million customers in 33 countries and territories, the Company's network of trusted advisors provides more than 1 million customers globally with more than 300 valued solutions that help improve operational success and clinical outcomes. We invite you to join approximately 25,000 Team Schein Members, who are critical to our success and are at the core of our Team Schein Values as our founders would have wanted. We live those values by ensuring that our culture focuses on the wellness of our team, which we accomplish by providing a safe space for individuals to develop and contribute authentically, with opportunities to give back to society and the communities where we live and work. No matter the role you are seeking, we encourage you to come be a part of a team that makes the world a healthier place. Henry Schein embraces diversity and is committed to providing equal opportunity to employees and applicants. If you are unable or limited in your ability to complete the application process, including the use or access of www.henryschein.com/careers, as a result of a physical or mental impairment, you can request reasonable accommodations. Please e-mail the appropriate email address below with the type of accommodation you are requesting. Please include your first and last name, phone number, position for which you are interested in applying and geographic location in your request. US Candidates: jobsupport@henryschein.com UK and Ireland Candidates: UKHSHRRecruitment@henryschein.co.uk Australia and New Zealand Candidates: APACCareers@henryscheinone.com Malaysia Candidates: CNHR@henryschein.com Italy Candidates: risorse.umane@henryschein.it It is important to us to offer different types of work arrangements. Please see the types we offer below: Work From Home: Work is performed directly from the TSM's home office. Hybrid: Time is scheduled between working from a TSM home office and at a company facility, as required. Onsite: Work is performed exclusively at a company facility. Field: Position requires traveling to different locations within a specific geographic territory, as assigned.