Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Human Resources Assistant Job Category: University Staff Employment Type: Regular Job Profile: HR Assistant Job

Duties

The Human Resources (HR) Assistant provides administrative and operational support to the Human Resources department by coordinating employment-related processes, maintaining personnel records, supporting compliance activities, and delivering exceptional customer service to employees, students, applicants, and visitors. This position serves as a key point of contact for HR inquiries and assists with recruitment, onboarding, recordkeeping, reporting, and general office operations. This role requires strong organizational skills, attention to detail, and a customer service–oriented approach. The HR Assistant handles sensitive employee information with discretion and accuracy, under close supervision. Official UW Title (Code) / Job Description HR Assistant Key

Job Responsibilities

Assists with recruitment, personnel resource allocation, new employee orientations, and maintenance of employee records according to established policies and procedures May provide operational guidance and training on day-to-day activities of student workers and program staff Receives and responds to inquiries in-person, via email, and through various communication mediums and relays information to appropriate entities Interprets, applies, and disseminates routine recruitment and staffing policies, procedures, and options to leadership and employees; recommends best strategies according to established objectives and goals Prepares and organizes routine administrative communications, resources, and reports and maintains office equipment and supplies, under close supervision Department: The University of Wisconsin Stout Polytechnic’s (UW-Stout Polytechnic) Human Resources department office provides leadership, policy development, guidance, and functional expertise to sustain and engage a talented, diverse workforce in one of the nation’s premier higher education systems. We are a trusted partner that values inclusivity, nurtures resilience, and considers the impact of decisions on our greatest resource: people. We model integrity and high ethical standards as we engage in strategic partnerships that advance the greater mission of UW-Stout Polytechnic and the Universities of Wisconsin. Compensation: The starting salary will be between $20.00 - $22.00/hour. A six-month probationary period is required. Required

Qualifications

High school diploma. Minimum of six (6) months of experience providing administrative support in a professional office environment.

Experience

delivering high-quality customer service, including responding to inquiries, resolving routine issues, and interacting professionally with internal and external customers.

Preferred Qualifications

Associate degree in Human Resources or a related discipline. HR experience in higher education or a large, complex organization.

Experience

managing multiple priorities, working independently, and maintaining confidentiality.

Experience

using Microsoft Office programs, specifically Outlook, Word, and Excel; and human resource information system(s) (HRIS), specifically Workday. Demonstrated ability to communicate effectively, both verbally and in writing, and maintain positive working relationships with a variety of stakeholders. How to Apply: To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs. Complete applications received by end of day, July 12, 2026 are ensured full consideration. Applications submitted after July 12th may be reviewed at the discretion of the search committee or until position is filled. Required application materials include a *cover letter and resume. Applicants must complete all required fields and provide all required application materials. *Please use your cover letter to speak to each of the Minimum/Required

Qualifications

for this position as listed above. For each minimum/required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Contact Information: For questions regarding this position or recruitment, please contact: Search Chair: Heather Knutson Phone: 715-232-5194 Email: knutsonh@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Annette Koleno Phone: 715-232-5426 Email: kolenoa@uwstout.edu UW-Stout Polytechnic does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. Guidelines to ensure consideration: Applicants must complete all required fields and attach all required application materials. Within your cover letter address each of the Minimum/Required

Qualifications

specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. Employee

Benefits

https://www.wisconsin.edu/ohrwd/benefits/ To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee

Benefits

(wisconsin.edu) Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.