Essential

Duties

&

Responsibilities

Schedules and coordinates events and meetings across university facilities and conference rooms Ensures facilities and conference rooms are prepared according to event specifications Communicates with event organizers to understand and facilitate special event accommodations Arranges routine maintenance, upgrades, and repairs as needed to ensure smooth event operations Helps maintain safety measures and protocols across facilities, including conducting fire drills, inspecting fire extinguishers and sprinklers, and communicating protocols with stakeholders Serves as a liaison between the facilities management team and various contractors and vendors Other duties as assigned Knowledge, Skills, & Abilities Knowledge of event planning principles, requirements, and resources Knowledge of event facility operations, maintenance, and security protocols and best practices Skill in customer service Skill in multi-tasking and logistics coordination in the management of multiple projects with competing deadlines Ability to communicate, both written and orally, with stakeholders, vendors, and teams Ability to respond and adjust to rapidly changing requirements Minimum

Education

&

Experience

Associate's degree in related field 3 years of relevant experience Equivalent combination of experience and education may be considered Job Level Overview Operations, Administrative, Service, or Technical Support Level 2 - An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff. About Facilities Management Services (FMS) & Parking & Transportation Services Facilities Management Services (FMS) supports the RIT community by designing, constructing, operating, and maintaining a high‑quality, cost‑effective campus environment. As part of FMS, Parking and Transportation Services (PATS) provides safe, reliable, and cost‑effective parking and transportation services for the RIT community and visitors. The PATS Events Coordinator plays a key role in planning and coordinating transportation and parking support for university events, collaborating with campus partners, and managing event logistics and staffing for major events such as commencement, Imagine RIT, and homecoming. Why Join Our Team Work with a team that values hard work and the difference it makes every day. FMS provides dependable, year‑round employment and hands‑on training to help you grow on the job.

Benefits

Eligible for RIT’s comprehensive benefits program, including: Medical, dental, and vision coverage Sick and vacation time 12 paid holidays per year Retirement and financial planning resources Educational benefits for employees and dependents Employee wellness program Free use of on‑site fitness facilities FLSA Category Non-Exempt

Work Location

On Campus Compensation $17,90 - $25.00 Application Materials When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner. Curriculum Vitae or Resume Candidates must be eligible to work in the United States. Additional Details In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to careers@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. Founded in 1829, Rochester Institute of Technology has a long-standing history of innovation that blends the arts, technology, and experiential learning. In addition to its main campus in Rochester, New York, RIT maintains a strong international presence with over 100 active global partnerships and international campuses in Croatia, Dubai, and Kosovo. As of Fall 2024, total student enrollment across all campuses exceeded 21,000. Nationally recognized for its co-op and internship programs, RIT is supported by more than 4,000 dedicated faculty and staff members committed to student success. Its 1,300-acre suburban campus features cutting-edge facilities that reflect RIT’s strengths in applied research, design, and workforce development. Apply in Workday