Required

Qualifications

Please make sure your cover letter and resume clearly indicate how you meet the following required qualifications: Bachelor’s degree in business, higher education, or related field, or an equivalent combination of education and experience.

Experience

in event management or a related field (typically 3 to 5 years). Excellent oral, written, and interpersonal communication skills to work effectively with diverse constituencies including students, faculty, staff, alumni, and business professionals. Ability to work independently as well as collaboratively.

Experience

with budgeting, expenses, and procurement systems. Technical skills and proficiency in Microsoft Office, graphic design software, and database systems. Capable of managing multiple priorities and complex logistical situations. Innovative problem-solving skills. Ability to maintain confidential or sensitive data.

Preferred Qualifications

Please make sure your cover letter and resume clearly indicate whether you meet any of the preferred qualifications: Master’s Degree in a relevant field. Background in corporate or alumni relations.

Experience

supporting student organizations and programs. A thorough knowledge of William & Mary budgeting, procurement, and other management processes and procedures and an ability to interpret and apply institutional rules and regulations. The ability to work with various management, academic, and student areas within William & Mary. Ability to apply the highest level of customer service and support to alumni and corporate partners.

Experience

working with and presenting to boards and councils.

Experience

with enterprise student information systems, document sharing software, learning management systems, and procurement systems. Conditions of Employment: This position may require additional hours beyond the typical work week, to include occasional overnight and weekend work as needed to meet the business needs of the operation and is not eligible for overtime. Some travel is required. This position is student-facing and therefore only eligible for remote work during times of the year that academic demands are at the lowest. Remote work scheduling will be determined by the administration of the Mason School of Business. For full consideration, please upload a Resume, Cover Letter, and list of 3 professional references by the review date. This position is not eligible for work visa sponsorship. Position restricted to funding availability. Salary Range: Up to $63,000, commensurate with experience. Additional Job Description: Position

Duties

60%- Events and Operations Management: Lead the planning and execution of all large-scale Center events, conferences, and signature programs. Manage event logistics, including space reservations, catering, A/V, parking, travel coordination, and on-site execution. Serve as the primary liaison with event vendors and service providers. Provide operational and procurement support to Center clubs and programs, including food, supplies, and space coordination. Coordinate purchasing, reimbursements, and payments in accordance with university policies. Maintain accurate records of Center expenses and monitor all expenditures to ensure alignment with approved budgets. Maintain systems for tracking and managing student career activities (in collaboration with Advancement, the Cohen Career Center, and other offices), event logistics, and event and program outcomes and effectiveness. Use tracking and reporting systems to provide regular updates on events, programs, vendors, and expenses. Advise on the Center’s data, software, and required reporting. Ensure the Center’s shared calendar and event-related website content are accurate and up to date. 15%- Student Clubs & Programs: Lead the club and program officer application and identification process. Ensure that all administrative requirements for clubs, programs, and officers are complete, up to date, and are being adhered to by club officers and members. Advise club and program officers, consult with appointed advisors, and attend program and club events as needed. Work with the Boehly student chief of staff to oversee the President’s Circle. Provide functional supervision and scheduling of students who are supporting events and operational activities. Ensure that officers and student workers are trained and supported for successful event execution. 15%- Marketing and Communications: Assist the Assoc Dir for Academic Engagement on marketing and communications. Assist with creation and distribution of event-related marketing materials. Coordinate event communications with attendees, vendors, and partners. Support timely updates to the Center’s newsletters and social media related to events. 10%- Strategic Mission and Relationship Management: Work with the Faculty Executive Director to assure that events and operations support the Center’s mission and to develop new initiatives consistent with that mission. Foster with and maintain working relationships with Mason School and other W&M offices, programs, and internal vendors. Maintain productive relationships with faculty, students, vendors, alumni, corporate partners, employers, and industry professionals. Create, update, track, and analyze event and program outcome and effectiveness data to inform continuous improvement and strategic planning.

Benefits

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program). Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php Job Profile: JP0544 - Events Coordinator III - Exempt - Salary - S10

Qualifications

Compensation Grade: S10 Recruiting Start Date: 2026-03-12 Position Restrictions: Restricted Funds EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. William & Mary and the Virginia Institute of Marine Science (VIMS) are vibrant, innovative and engaged communities and we are delighted about your interest in a career with us. Please be aware Workday has weekly downtimes and will be unavailable Fridays starting at 9:00 p.m. through Saturdays at noon (ET) for scheduled maintenance. During this time, the portal will be closed and will not accept applications. William & Mary offers a competitive range of benefits that support employee well‑being and professional growth, including access to on‑campus fitness facilities, university libraries, and other wellness resources. Educational assistance, professional development opportunities, and a robust holiday schedule are also available. Learn more and explore our comprehensive benefits website.