Core responsibilities include but are not limited to: Managing all aspects of soliciting and collecting event registrations and RSVPs, from design and concept of event invitations to managing the electronic collection of RSVPs. Assistance with all pre, onsite, and post alumni engagement event logistics. Reporting and analyzing event attendance and other success metrics and tracking this data systematically in the university's CRM system. Processing and recording vendor payment invoices and assisting in budget management for the Office of Advancement. First-line responsibility for communications, problem solving, and interaction with key stakeholders. Assist with data integrity initiatives, as they relate to the Mason School's alumni population. Support travel and expense reconciliation for Associate Dean. Required

Qualifications

Please make sure your cover letter and resume clearly indicate how you meet the following required qualifications: High School graduate equivalent combination of education and experience. Demonstrates a strong sense of customer service and is a team player who is also comfortable as a self-starter. Demonstrates outstanding interpersonal skills to develop and foster communication and teamwork with a diverse audience including alumni, donors, faculty, staff, students, and the College community. Excellent computer skills and proficiency with Microsoft Office products and a variety of computer applications including word processing, graphic design, spreadsheets, databases, and online system. Excellent verbal, written, and interpersonal communication skills and displays sensitivity to personal information.

Preferred Qualifications

Please make sure your cover letter and resume clearly indicate how you meet the following preferred qualifications: Bachelor's degree.

Experience

in higher education, or an industry that requires event planning, or marketing.

Experience

with CRM databases, event management software, and digital communication tools. Conditions of Employment: Occasional early morning, evening, and/or weekend work as needed. Ability to lift up to 50 lbs. This position is restricted to the availability of funding. This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor. For full consideration, please upload these 3 attachments by 30 June 2026, the review date for this position: Resume Cover Letter List of three (3) professional references with contact information This position is not eligible for work visa sponsorship. Salary Range: up to $45,000 commensurate with experience. Additional Job Description: Job Profile: JP0091 - Administrative & Office Specialist III - Nonexempt - Salary - S06

Qualifications

Compensation Grade: S06 Recruiting Start Date: 2026-05-26 Position Restrictions: Restricted Funds EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. William & Mary and the Virginia Institute of Marine Science (VIMS) are vibrant, innovative and engaged communities and we are delighted about your interest in a career with us. Please be aware Workday has weekly downtimes and will be unavailable Fridays starting at 9:00 p.m. through Saturdays at noon (ET) for scheduled maintenance. During this time, the portal will be closed and will not accept applications. William & Mary offers a competitive range of benefits that support employee well‑being and professional growth, including access to on‑campus fitness facilities, university libraries, and other wellness resources. Educational assistance, professional development opportunities, and a robust holiday schedule are also available. Learn more and explore our comprehensive benefits website.