Required

Qualifications

High school diploma or equivalent. Working knowledge of fiscal administration including tracking and projecting expenditures and making sound fiscal recommendations. Working knowledge of procurement and purchasing policies and procedures. Ability to learn and work effectively with productivity systems and applications including for procurement, and fiscal reporting (e.g. Workday, Banner, buyW&M, etc.). Demonstrated proficiency in computer skills including Internet browsers and Microsoft Office: Word, Excel, and Outlook. Working knowledge of administrative and office business practices and office management, including customer-service techniques. Strong communication and interpersonal skills to interact professionally with a diverse population of faculty and students. Ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines. Must be detail-oriented and able to balance competing priorities in a fast-paced environment.

Preferred Qualifications

Experience

in a higher education environment.

Experience

with fiscal administration including tracking and projecting expenditures.

Experience

with grant fiscal administration.

Experience

with automated operational/business systems (e.g., Workday, Banner, buyW&M). Significant working knowledge and experience with domestic and international travel arrangements and reimbursements in accordance with state and federal guidelines.

Experience

working with procurement and purchasing policies and procedures. For full consideration, submit your resume and cover letter by the priority review date of 7/16/2026. Compensation: Up to $46,000 commensurate with experience. Additional Job Description: Conditions of Employment: This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor. Job Profile: JP0091 - Administrative & Office Specialist III - Nonexempt - Salary - S06

Qualifications

Compensation Grade: S06 Recruiting Start Date: 2026-06-29 Position Restrictions: Continuing E&G funded position and not term-limited EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. William & Mary and the Virginia Institute of Marine Science (VIMS) are vibrant, innovative and engaged communities and we are delighted about your interest in a career with us. Please be aware Workday has weekly downtimes and will be unavailable Fridays starting at 9:00 p.m. through Saturdays at noon (ET) for scheduled maintenance. During this time, the portal will be closed and will not accept applications. William & Mary offers a competitive range of benefits that support employee well‑being and professional growth, including access to on‑campus fitness facilities, university libraries, and other wellness resources. Educational assistance, professional development opportunities, and a robust holiday schedule are also available. Learn more and explore our comprehensive benefits website.