Required

Qualifications

Experience

in event logistics, hospitality, or facility coordination. High school diploma or equivalent. Excellent oral and written communication skills. Excellent organizational skills. Ability to work frequent evenings. Ability to work some weekends. Ability to work independently on professional projects without supervision. Ability to work collaboratively under multiple supervisors.

Preferred Qualifications

Bachelor’s degree.

Experience

working in higher education. For full consideration, please upload these three (3) documents by the review date of July 26, 2026: Resume Cover Letter List of 3 professional references with contact information Conditions of Employment: This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor. The incumbent is required to have a valid driver’s license if they need to travel to Williamsburg, VA for main campus events (a vehicle will be provided if needed.) The ability to work frequent evenings and weekends is required. Job

Duties

60%- Recurring Event Management: Act as the primary lead for evening class meetings, standard student-led activities, and internal staff meetings. 15%- Space Reservations: Serve as the main point of contact for external or partner groups utilizing the facility; manage room bookings, access protocols, and orientations. 10%- Facility Readiness: Responsible for the physical setup of event spaces, including furniture configuration, supply stocking, and signage. 10%- Administrative Operations: Assist the Senior Coordinator with the shared master calendar, RSVP tracking, and logistics for signature events as assigned. 5%- Technical & AV Support: Provide immediate, on-site troubleshooting for hybrid meeting technology (Zoom/Teams) and classroom AV equipment. Posting Range: $42,000 up to $50,000 commensurate with experience Additional Job Description:

Benefits

Summary Statement William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program). Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php Job Profile: JP0037 - Administrative & Office Specialist II - Nonexempt - Salary - S05

Qualifications

Compensation Grade: S05 Recruiting Start Date: 2026-06-29 Position Restrictions: Continuing E&G funded position and not term-limited EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. William & Mary and the Virginia Institute of Marine Science (VIMS) are vibrant, innovative and engaged communities and we are delighted about your interest in a career with us. Please be aware Workday has weekly downtimes and will be unavailable Fridays starting at 9:00 p.m. through Saturdays at noon (ET) for scheduled maintenance. During this time, the portal will be closed and will not accept applications. William & Mary offers a competitive range of benefits that support employee well‑being and professional growth, including access to on‑campus fitness facilities, university libraries, and other wellness resources. Educational assistance, professional development opportunities, and a robust holiday schedule are also available. Learn more and explore our comprehensive benefits website.